What is a Day-Of Coordinator?

 

With the technology today, wedding blogs, and DIY books, more and more couples are opting to plan their own wedding. While there is nothing wrong with this, one thing is for sure—you cannot coordinate your own wedding day! 

 

On your wedding day, the main role of a Day-Of Coordinator is to ensure that your detailed wedding plans are carried out smoothly and to handle any problems that may arise behind the scenes.

 

Not only do you want to relax on your wedding day, those closest to you should as well!

 

Here are some of the ways Dodd's Day Of will help you prepare for and handle the Day Of your wedding:

 

 

3-4 months prior to the big day
  • Meet with the bride and groom to discuss details that have already been arranged with outside vendors and your wedding venue

  • Provide insight to any questions the bride and groom may have such as seating arrangements, bridal party procession order, and how to properly tip vendors the night of the wedding 

  • Review all items the Day-Of Coordinator will have inside in her emergency kit .

 

 

1 month prior
  • Schedule a final details appointment

  • Review all arrangements that have been contracted and set up times that have been arranged for outside vendors

  • Articulate responsibilities for the big day such as wedding venue staff tasks versus Day-Of Coordinator tasks

  • Coordinate and assist the wedding officiator to choreograph wedding ceremony, processional, and recessional, if needed 

  • Transport any necessary décor items to the reception location

 

 

Pre-ceremony and Ceremony
  • Coordinate any pre-wedding meal deliveries and clean up

  • Ensure that all flowers arrive on time for the Bride, Bridesmaids, and Father of the Bride

  • Distribute flowers to wedding party

  • Gather Bride, bridal party, and immediate family for photos

  • Set up programs and other ceremony items such as guest book or unity candles

  • Alert Ushers and Groomsmen as to when to begin escorting guests to their seats

  • Coordinate with the ceremony officiator to determine signals or cues that will begin the ceremony

  • Line up bridal party when procession is about to begin

  • Transport items from the ceremony location to the reception venue and store any items not needed at the Reception

 

 

Reception
  • Arrange escort cards

  • Place out all personal items such as guest book, pictures of the couple, cake knife and server, champagne flutes, place card table set up, an guest favors, and any other requested items

  • Review final set up and table placement throughout the room

  • Ensure proper flow of cocktail hour 

  • Coordinate guests' seating in reception space in a timely manner

  • Cue all speeches and toasts throughout the evening 

  • Coordinate with all vendors as to when specific events will happen throughout the evening

  • Remain easily accessible through the entire event in case there are any details the Bride and Groom would like attended to

  • Collect gifts and personal décor items and ensure they reach the designated family member, room and/or vehicle